06 Aug 2021

Helping new students get off to the best possible start

With this year’s A-level results announcement comes a new wave of students embarking upon their university careers. Whilst this is unquestionably a time of excitement and possibility, it can also be pretty daunting. For many, it will be their first time living away from home, and could well mean a move to a new city, or even country. It was this consideration that underpinned a recent brief from a client of ours, a Student Accommodation provider who was looking to fully streamline their new resident onboarding program, in order to make the lead up to move-in-day as simple and supportive as possible.


The Brief

Taking the period of time between booking and arrival, there was a need to tackle the information overload faced by their new customers. During this crucial introduction to life at their new student home, bookers were receiving an overwhelming array of communications across different channels before they arrived at their residence. We worked with our client to devise a digital pre-arrivals program that would:

  • Support residents in the completion of follow-up admin tasks relating to their booking
  • Encourage new-bookers to download the free residents’ app so that they can start benefiting from it’s features immediately
  • Provide clear communication in the lead up to arrival day
  • Reduce the number of pre-arrival enquiries
  • Make arrival day check-in as quick and seamless as possible
  • Ultimately, make each new resident feel part of the family, even before they physically arrive on site

Our Approach

Our first task was to deconstruct the pre-arrivals journey, clearly mapping all tasks that need to be completed and all of the information that ‘must’, ‘should’ and ‘could’ be communicated to new recruits. To do this, we brought together key team members’ across the business’s marketing, digital and resident liaison teams and worked together to build a clear picture of the current process and our shared ambition for the new, improved experience.

From here we were able to embark upon the solution design phase. Simplicity was key to our approach which looked to streamline the wealth of onboarding communications into a single source via the resident app and distributing only when relevant. The ultimate solution we were able to deliver included:

  • A program of timely push notifications direct to a users, prompting them to complete tasks or discover helpful information
  • The addition of a progress gate within the app that provides users with a visual representation of how close they are to completing their onboarding
  • A digital Tenancy Agreement with downloadable mobile copy
  • An interface that houses the full suite of Read and Sign steps in one handy place
  • Access to a QR code via the app that enables residents who have completed all onboarding steps to check-in by simply scanning their code upon arrival at their residence

Using clever tech, and well-timed comms, we were able to support students in getting off to the best possible start

Our ultimate ambition over the course of this project was to give residents the best start to their year as possible. At the heart of this lies student well-being, and ensuring that each new booker feels supported from the moment they confirm their purchase. We hope that this digital pre-arrivals program reduces confusion and creates a more manageable onboarding experience for every new booker this year!

Making our experience work for you

We have a huge range of experience in the PBSA + Education sector through our work with IQ Students, GSA, Scape, University of Salford and more. We're experienced in designing and building platforms that can make life better for your customers.

If you're interested in working with us to devise smart strategies that will improve your connection with your audience, don't hesitate to get in touch.

27 Nov 2019

UX, bias & the good fight

Hi, I’m Michael Reiss, one of the UX Designers in the strategy team here at Catch. I'm hugely passionate about research and the value it brings to UX and digital strategy work, and I particularly champion the customer through my work. In the below I talk about the very real possibility for bias to interfere with research and share my tips for remaining objective.

If you've opened this post you may already be familiar with audience research. And not only are you familiar, but you're convinced of its benefits. The likes of Amazon’s Jeff Bezos, Glossier’s Emily Weiss, and AirBnb’s Brian Chesky and Joe Bebbia have attributed their success to having an understanding of their users. Instead of continuing its praises, I think it’s more interesting to consider how even those of us who conduct audience research for a living are not as objective as we think. 

According to the below study, we're actually pretty terrible at being objective, despite thinking we’re better at it than those around us.

Out of a sample of 600+ people, 85% believed they were less biased than the average person. This study led to social psychologist Emily Pronin coining the term "bias blind spot," which explains how not only does everyone have cognitive bias, but everyone also believes they are less biased than others.

Out of a sample of 600+ people, 85% believed they were less biased than the average person.

(Source: Princeton Publications)

Yikes.

And while it’s great that just reminding ourselves of this bias is a huge step in avoiding it’s potential influence, there are a few measures we can take to prevent falling into the bias trap.

The numbers don't lie? 

When we begin the research process, it's common to begin by deciding who to interview and what to ask them. For example, we've decided to collect user input for a sports drink company. Great, right? While perhaps a bit exaggerated, the below may sound familiar, especially when time and budget is tight.

We know the product so well, we have lots of site data and market research, so we know what our audience thinks of us. Not only are we the users (because we happen to also drink sports drinks), but we can imagine what our different audiences think of us and our competition.

Unfortunately, we're likely too engulfed in the day to day, to get accurate data from speaking just within our immediate teams. And if we do decide to conduct user interviews, bias can influence who we choose to interview (eg failing to consider all relevant groups of people) and the types of questions asked (eg leading questions).

While we've all heard that "the numbers don't lie," suggesting quantitative data is always objective, what about the steps we take to find this data, or how it is collected? That initial email request for specific datasets, or the Google search and selection of the study that most affirmed your hypothesis? That darn bias sneaks in yet again!

So how do we avoid UX bias?

  • Looking as far and wide as possible: of course make sure to source for any and all existing information on audience. But don’t stop there. Ensuring that we’re engaging with people from multiple departments, at different levels, and asking who they believe their audiences to be (and who they aren't, and why? …) The process of collecting multiple perspectives and asking them to explain their reasoning will provide us with great insight. 

  • Try to do the above activity in person, if possible during a workshop. Invite people from different departments with different levels of seniority. Separate people from their managers or those they work with on a daily basis to encourage open and honest input.  Use ice-breakers to help people loosen up and feel more comfortable. 

  • When you determine who your audience is, print out their persona and make sure everyone on the team can see it as a reminder of who you're working for! 

  • Collect a list (or slack your team members) of the most surprising information you've learned during your audience research. The habit of light heartedly calling out your assumptions and reminding yourself of surprises leads to a more open-minded approach to setting up audience research.

  • Ensure the whole team stays aware of the real possibility of having to pivot the project based on future research findings. We all need to be aware and educated of this possibility: providing updates on the research process as it progresses definitely helps.  Don’t be afraid to expose all team members to rough & ready “work in progress” brainstorms to give exposure to the work and provide space for far and wide input. It may take some initial effort, but you'll save yourself from future stress by having the flexibility to provide the best insights and recommendations.

  • The good news among all of this bias is that our users will quickly prove or disprove assumptions by telling us what they need, want, and expect! We just have to be comfortable with having assumptions disproven and allow time to adjust direction of research.

Bias can be hard to shake, but we're adept at avoiding it’s traps and giving accurate insight: if you’re thinking about audience research or wider UX strategy, we're here to help. 

Start a conversation

0207 494 3554
or
newbiz@catchdigital.com